SERASI Vacancy: Program Assistant

SERASI is a USAID funded project that supports Indonesia continuing evolution into a peaceful, justice and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAIDâstrategic grants and technical assistance program in the areas of democracy and governance, health, and education. In the coming year SERASI will significantly expand it focus in Eastern Indonesia and seeks qualified individuals to fill the following position:

PROGRAM ASSISTANT, Jakarta Based (Code: PA-JKT)


General Description of Role: 
The Program Assistant is responsible for providing administrative and programmatic support for SERASI Jakarta, primarily to the COP, DCOP and Director of Operations. In addition, the Program Assistant will work closely with the Jakarta Grants Manager to provide administrative support in grants
administration.
 
Responsibilities:
1.     Provide administrative services for SERASI Key Personnel/Managemen t by handling visitors, arranging appointments and meetings as needed, incoming calls and making outgoing calls in a professional and courteous manner.
2.     Provide administrative support to Program Officers and Grant Officers in Jakarta, spot checking grant files, processing paperwork within the Jakarta office, and maintaining grantee contact information.
3.     Work closely with the Jakarta Grants Manager in ensuring grants closeouts are conducted in line with the Grants Closeout Procedure and other relevant manuals.
4.     Maintain calendars, travel, and logistics for SERASI Management.
5.     Secure necessary clearances for expatriate staff travel to Papua as required.
6.     Monitor and track the status, issuance, and renewals of the proper and valid visa, police ID card and work permit for International staff.
 

Required Qualifications: 
-          Minimum diploma degree in relevant field (relevant experience may substitute the degree). 
-          Minimum 3 years experience working in a similar position in an NGO or an International organization.
-          Working knowledge of English, both written and spoken.  
-          Able to communicate fluently and effectively both verbally and in writing. 
-          Excellent interpersonal skills
-          Maintain positive working relationships with others both internally and externally.
-          Work cooperatively and effectively within others, and able to undertake self-directed tasks when necessary.
-          Excellent time management skills, have capacity to prioritize by assessing situations to determine urgency.
 
 
QUALIFIED APPLICANTSshould submit a cover letter, CV, 3 references, and salary history/expectation s with the POSITION CODE on your email subject by Feb 17, 2012 to:
 
Email: opportunity@ ird.or.id