.: ADMINSTRATIVE CLERK (Ref Code: ADM-JKT) :.

FAO Banda Aceh is currently seeking qualified applicants the position given below.
Please kindly find attached ToR for:


.: ADMINSTRATIVE CLERK (Ref Code: ADM-JKT) :.


Duties and Responsibilities:

Under general supervision of the FAO Representative, direct supervision of Assistant FAOR (Administration) and in cooperation with the National Consultant on Fisheries Marketing and the Administrative Officer of the FAO Rehabilitation Coordination Support Unit of Banda Aceh, the administrative clerk will perform Project Secretary. He/she will specifically perform the following tasks:

1. Maintain Filling document system, receive/send correspondence, and direct communications to the persons concerns; maintain records of such communications; answer telephone and respond to routine inquiries
2. Responsible and assists in preparation of monthly cash account by recording receipts and disbursements (ledgers, cash books, vouchers, etc.) and reconciling data for recurring or special reports.
3. When authorized makes disbursement from petty cash fund, maintains records of these disbursement and balance accounts as required.
4. Draft routine correspondence, telegrams, memoranda and reports from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.
5. Makes travel and hotel reservation prepares travel authorization forms and assembles information pertinent to purpose of travel.
6. Assist staff with security clearances and airline reservations
7. Assist with the organization of meetings, seminars, etc
8. Performs other related duties as required


Duty Station:
Medan, North Sumatra Province.

Assignment:
Start in November 2008.

Duration of Assignment:
Initial contract 3 months with possible extension up to 12 months period.

Qualifications required:
The administrataive clerk will be a holder of academic degree or diploma in Business Administration, Economic or related fields and having a minimum of 1 year work experience. Work experience in International Organization such as UN Agencies is a benefit. Knowledge on computer operation (MS Office) is a must. Ability to read, write and speak fluently in English is required. Qualified local candidates from NAD are most recommended to apply..


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Interested candidates should submit a CV and cover letter clearly stating their relevant skills, experience, vacancy and REFERENCE CODE by e-mail:

E-mail to: FAO-ID@fao.org

SUBMISSION DEADLINE: 30 OCTOBER 2008

Only short listed candidates will be contacted for interview.