Urgently Needed (Prog Mgr, Proj Mgr, Adm)

Medical
Teams International, Inc. is a non-profit organization, which serves to bring aid and medical care to those in need worldwide. We are looking for people who are skilled, passionate, determined and experienced for the positions of :

1. Health Program Manager (be based in Jakarta Head Office)
2. Health Project Manager (be based in Nias Project Office)
3. Admin Coordinator (be based in Nias Project Office)


S/He
will focus on overall strategy, program planning and liaison with government,and also operate at a more applied-level focusing on direct capacity building with individual partners.

1.HEALTH PROJECT MANAGER (HPJM)

Technical
* In collaboration with the program staff, develop an Action Plan for project
implementation.
* all elements of MoU are adhered to.
* Work with the local health authorities to develop a sense of ownership for the health promotion projects. In accordance with project goals and guidance from project management staff, establish mechanisms whereby communities assume responsibility for the maintenance of the project after the departure of MTI.
* Regularly update project implementation plans with associated time lines.

Administrative
* Ensure proper financial control and management according to the budget guidelines
provided by MTI. Work closely with the project administrative coordinator to ensure timely reporting and management of documentation. Provide reliable monthly cash flow projections on a timely basis to ensure efficient cash flow.
* Ensure maintenance of all project management and office administrative documentation (according to the guidelines provided by MTI)
* Maintain a high degree of awareness regarding the security situation in the project
area. Based upon this knowledge take adequate measures to ensure the safety of any and all MTI staff and equipment in the district.
* Enforce all MTI protocols and regulations according to guidance provided by direct
supervisor.

Reporting
* Complete monthly progress reports, and submit reports in a timely manner.
* Assist MTI management with any requests for information or data regarding program
expansion or development.

Supervising and Monitoring
* Supervise all project staff to ensure the responsible completion of their duties according to their position descriptions. This includes giving instruction, direction and evaluation to their performance.
* To arrange schedule and perform regular project monitoring and related reporting
according to documentation and guidelines provided. Ensure that the project monitoring adhere to the monitoring plan.

SELECTION CRITERIA

* Preferably Master of Public Health and 3 years relevant experience or Bachelors degree and 5 years relevant work experience.
* Experience in Nutrition, Health Recovery & Education Program, public health facilities, including water and sanitation
* Organizational capacity development, program coordination and management
* Experience working with an international NGO, with government and local organizations
* Excellence in facilitation utilizing participatory and skills-building training
methodologies
* Written and spoken English and the ability to communicate often complex and sensitive issues to a wide audience
* Report writing skills and experience working with donor agencies
* Interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues
* Networking and advocacy skills
* Proven problem-solving and negotiation skills
* Ability to meet critical deadlines

2. HEALTH PROGRAM MANAGER (HPGM)

1. Vision and Strategy:
§ Assist the Country Director (CD) in documenting, analyzing and maintaining an on-going awareness of the operating environment in Indonesia, with particular attention to the situation of the health sector needs
§ Assist
the CD in developing and directing the implementation of the long-term strategic
plan and annual operating plan in accordance with MTI policies & procedures,
vision statement, and spiritual values statement.

2. Growth and Stability
§ Assist the CD in ensuring the growth and operational stability of MTI’s activity
portfolio in Indonesia, including: Project planning & proposal preparation,
monitoring & evaluation, donor relations development.
§ Assist the CD in representing MTI in interactions with the government authorities, at coordination meetings and with implementing partners or suppliers.

3. Program Quality
§ Strengthen standards for program implementation and project development in response to MTI identified and documented strategic needs
§ Provide guidance, managerial support, and supervision to project coordinators and other program staff to advance MTI in accordance with MTI policies & procedures,
strategic plan, vision statement, and spiritual values statement.
§ Work with the CD to identify, design and implement appropriate national staff
training and provide effective coaching and mentoring to project staff.
§ Provide senior program staff yearly performance evaluation for the purpose of building capacity and ensure that similar appropriate performance of staff at all levels is in turn also performed. Keeps a database of the progress.

4. Administration, Management and Support
§ Supervise implementation of all project activities, including both relief and development activities
§ Be a contributing member of the Management Committee (MCOM)
§ Ensure that MTI programs involve active partnerships with appropriate authorities in country or with other local or international partners and incorporate gender
issues where possible.
§ Work with the Finance Department to guarantee contractual and budgetary compliance in all projects including timely narrative and financial reporting and acquittal.
§ Perform any other duty as assigned by the Country Director.

SELECTION CRITERIA

1. Master of Public Health with minimum 5 years relevant
2. Experience in Nutrition, Health Recovery & Education Program, public health facilities, including water and sanitation
3. Organizational capacity development, program coordination and management
4. Experience working with an international NGO, with government and local
organizations
5. Excellence in facilitation utilizing participatory and skills-building training
methodologies
6. Written and spoken English and the ability to communicate often complex and sensitive issues to a wide audience
7. Report writing skills and experience working with donor agencies
8. Interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues
9. Networking and advocacy skills
10. Proven problem-solving and negotiation skills
11. Ability to meet critical deadlines

3. FIELD ADMIN COORDINATOR (ADM-CO)
The Field Admin Coordinator will be based in
Nias. S/He will focus on overall strategy, program planning and liaison with government, and also operate at a more applied-level focusing on direct administrative and finance support services to the Project based in Nias.
Under the guidance and supervision of the Project Manager, the FIELD ADMIN
COORDINATOR will be responsible for the following functions:
Technical:
* Bring support to the Project Manager and Country Office with regards to administrative issues.
* Help plan and control budgets for contracts, equipment and supplies.
* Monitor the facility at project level to ensure that it remains safe, secure, and well-maintained.
* Acquire, distribute and store project supplies.
* Manage clerical and administrative personnel.
* Maintain the maintenance and repair office machinery and equipment.
* Manage the leasing of facility space.
* Handling petty cash.

Administrative:
* Ensure proper financial control and management according to the budge guidelines provided by MTI.
* Ensure maintenance of office administrative documentation as required by Project Manager of Country Office.
* Follow all MTI protocols and regulations according tot guidance provided by direct supervisor.
* Immediately report any security issues which concern MTI staff or equipment to Project Manager or Country Office.

Reporting:
* Complete monthly progress reports as required by Project Manager and submit reports in a timely manner.
* Assist MTI management with any request for information or data regarding program expansion or development.

Supervising and Monitoring:
* Supervise Accountant and Logistician to ensure the responsible completion of their duties according to their positions descriptions. Particular attention should be paid to the recorded keeping and paperwork. Each is obliged to complete according to his/her job description.

General:
* Cooperate and coordinate with all project staff to ensure good internal communication and subsequent high quality project selection, implementation and management.
* Perform any other duty as requested by the Project Manager.

SELECTION CRITERIA
* Bachelor Degree preferably majoring in Accounting, Finance and Business Management with minimum 3 years relevant experiences.
* Ability with designing, implementing and evaluating office procedures and
policies
* Familiar with staff management, budget preparation and monitoring
* Knowledge of IOM accounting procedures.
* Ability to prepare clear and concise reports.
* Proficient in computer applications.
* Good communication skills, personal commitment, efficiency, flexibility, drive for
results, respect for diversity and creative thinking.
* Preferably have experience working with an international NGO
* Proven problem-solving and negotiation skill.
* Ability to work effectively and harmoniously with colleagues from varied and
professional backgrounds is requirement.
* Networking and advocacy skills with experience working with government departments
* Excellent written and spoken English and Indonesian
* Interpersonal skills,including patience, diplomacy, willingness to listen and respect for colleagues
* Ability to meet critical deadlines

HOW TO APPLY

Applicants should send a cover letter in English stating why you feel you would be good in this position and demonstrating how you meet the selection requirements, along with a current curriculum vitae to:
hr@mti-indonesia. org by put “
Health Program Manager – HPGM” or “Health Project Manager – HPJM” or "Field
Admin Coordinator (ADM-CO) noted in the subject heading. Please note only electronic applications will be accepted and only short listed candidates will be contacted. Applications close on February 6, 2009

website: www.medicalteams. org