IDEP vacancy for Aceh Program Manager - ASAP

URGENTLY REQUIRED:

Yayasan IDEP is an independent, Indonesian non-profit foundation that was formally established in Bali, Indonesia in 1999, at the height of Indonesia's economic crisis. IDEP is curently seeking to employ for the following position

ACEH PROGRAM MANAGER

based in Aceh

contract for 2 years

To apply : send your CV and a letter with your expression of interest to : yurika@gfs.idepfoun dation.org

About IDEP's Community Recovery and Resilience in Aceh Program - IDEP has been actively working in Aceh since January 2005 delivering emergency assistance, and then community recovery work through its Aceh 'GreenHands' program. The GreenHands program will be concluded at the end of 2009. In 2009-2010 IDEP will be working in partnership with a newly formed local Acehnese NGO Yayasan Permakultur Aceh (YPA) to deliver a comprehensive community recovery and resilience program that will build on the success of the 'GreenHands' program and provide Acehnese communities, schools and other key stakeholders with skills, tools and materials to strategize, develop and action their own recovery and disaster risk reduction activities, using local resources in a sustainable way.

Job summary

IDEP's Aceh Program Manager is responsible to oversee IDEP's overall program implementation in Aceh, which will primarily be conducted in partnership with Yayasan Permakultur Aceh. They will be responsible for coordinating and oversee IDEP's Aceh based staff and related YPA partnership activities. They will bridge the activities between IDEP's Bali headquarters and relevant external stakeholders, and be charged with ensuring that the delivery of IDEP's program in Aceh is in accordance with the work plan and logical framework and that all outputs are delivered on time and on budget. They will oversee the preparation of all related program narrative and finance reports under the guidance of IDEP's Program Coordinator and with the support of IDEP Aceh Finance Manager.

Ongoing responsibilities and accountabilities of the position include

1. Management
1.1. Coordinate and manage IDEP's community resilience program's implementation collaboration with YPA as set out in the schedule of the Deeds and/or project objectives

1.2. Provide guidance and support for YPA as required to ensure the successful delivery of the program

1.3. Manage the capacity building of YPA according to the program plan and schedule

1.4. Provide support and assistance for YPA's organization strategies and development as required

1.5. Supervise the use of IDEP Equipment (computers, vehicles, etc).

1.6. Manage and supervise IDEP's Aceh project staff (1 person), consultants and volunteers including, creating accurate job descriptions, performance plans and measurements, conducting regular staff evaluation and performance reports

1.7. Create contracts, work plans and task lists for consultant/voluntee rs/external advisors and other project support people.

1.8. Maintain program schedules and team members task list management

1.9. Support clear and appropriate communication channels with YPA and IDEP departments in Bali

2. Financial & Reporting
2.1. Support the Aceh Finance Manager in budget preparation, disbursement and financial reporting according to donors' agreement and IDEP financial system and procedures

2.2. Monitor, evaluate and analyze and provide feedback to the IDEP Program Coordinator about program implementation progress.

2.3. Provide comprehensive program data, information and lesson learned for activity reports to the IDEP Program Coordinator.

2.4. Support the IDEP Program Coordinator and other senior staff in the preparation of Internal, donor and public reports for Aceh programs and projects as needed. Ensure that all reports are prepared and on activities as required by the funding bodies within the specified time frame and as specified in the Deed and variations to that Deed

3. Communications
3.1. Liaise on behalf of IDEP with project stakeholders including advisors, donors, partners, government, communities, media etc.

3.2. Represent IDEP at meetings and workshop related to Aceh program as required

3.3. Manage internal and external communications flow; coordinate related responses to inquiries about IDEP Aceh program, under the supervision of, and in cooperation with, IDEP's external relations department
4. Other
4.1. Any other lawful and reasonable duties as directed by IDEP Coordinators and Directors

Requirements

1. Minimum 5 years experience in project management with multiple sectors/aspects

2. Fluent spoken and written English and Indonesian

3. High level of computer skills (email, Excel, Word, PowerPoint, etc)

4. Experience in community participation methodology, working with local organization and organization development is desirable

5. Experience in building good relationships & networking with community, government, NGO, Media, Donors

6. Commitment to the environment & community based development and the principles as outlined in IDEP's mission and vision - www.idepfoundation. org

Skills and competence

1. Able to manage staff and work in a multi-cultural workplace

2. Strong administration, communications skills and ability to manage complex organizational relationships

3. Able to write program plans, budget, manage and develop timelines

4. Able to manage large volume of complex work in a growing environment

5. Able to coordinate a large volume of different types of work

6. Independent, self motivated, and organized

7. Able to work with minimum supervision

8. Independent, self motivated, and organized

9. Outstanding leadership qualities

10. Effective communicator, dynamic and creative

11. Good judgment skills and ability to mediate disputes

To apply, please send your CV and a letter with your expression of interest to: yurika@gfs.idepfoun dation.org