SVN/ID1/2007/112-Human Resources Assistant I

OPEN TO INTERNAL AND EXTERNAL CANDIDATES
IOM is looking for Human Resources Assistant I according to the terms of reference below. Interested applicants are invited to apply by submitting their application to hrbandaaceh@ iom.int no later than 12th November 2007 indicating the reference code below and job title apply for. All candidates are kindly requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.

Reference Code : SVN/IDI/2007/ 112
Job Title : Human Resources Assistant I
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam, Indonesia
Classification : Employee, Grade 4
Type of Contract : Special All Inclusive 4 months (temporary)
Estimate Starting Date : Soon as possible


General Functions:

The incumbent will work under the overall supervision of the Resources Management Officer in Banda Aceh and the functional supervision of the Human Resources Officer in Jakarta. He/she will assist in the human resources administration in Banda Aceh. In particular, he/she will:

1. Responsible in the preparation of all personnel documents relating to the employment, promotion and separation of staff members. This includes timely issuance of contracts and extensions, personnel actions, issuance of ID cards, certificate of employment, separation clearances, MSP and CP reports, MSP claims, arranging of medical exam schedules, arrange and participate in interviews, arrange security trainings for staff, carry out reference checks, etc.
2. Draft the advertisement for Vacancy with coordination with HR Jakarta
3. Sort and submit application received in response to vacancy announcements to the concerned unit;
4. Establish and maintain personnel files of all staff members in Banda Aceh office.
5. Responsible for the payroll preparation and ensure that the UNJSPF calculations are correct.
6. Liaise with Project Managers and RMO on the salary projectization and ensure that it’s updated on a regular basis.
7. Keep track of staff attendance and registers absence, leave and overtime of all staff.
8. Provide orientation/ induction to new staff members; train staff members in the field offices on human resources.
9. Keeps record of activities serviced by the Human Resources unit and takes follow up action.
10. Coordinate with HR Jakarta and Manila for separation clearance for SFT or OYFT contract.
11. Classify materials for filing and coordinate with the colleagues in the unit for proper filing;
12. Supervise the work of the janitors.
13. Perform other duties as may be assigned.
Desirable qualifications:

Diploma in Business Administration, Human Resources, or alternatively, a combination of relevant experience in these fields. Previous experience in an administration unit at an international organization is an advantage.

Minimum three years experience of varied and in-depth practical experience in human resources and administration management, preferably in the UN system or international environment.

A combined knowledge in office and human resources administration. Proficient in computer applications. Ability to work under pressure and manage a heavy workload. Ability to work effectively and harmoniously in a team of varied cultures and professional background. Personal commitment, efficiency, flexibility, drive for results, organized.

Proficient in the English language.