Organizational Context
Food and Agriculture Organization (FAO) is a United Nations agency which provides technical assistance in Indonesia. The Administration and Finance Support is a member of the FAO Mentawai Recovery project team that facilitates the day-to-day activities of the project in line with the program work plan.
Under the general operational and administrative supervision of the FAO Representative, under the
supervision of the Operations Coordinator, Head of the Operations Support Unit, under the general guidance of the Chief, Emergency Operations Service, Asia, Near East, Europe and Special Emergencies
(TCES), and under the direct supervision of the Livelihoods Programme Coordinator; he or she assists in the development of monthly schedules,and provide administrative and logistic support for field operations of the FAO Mentawai Recovery project, and provides support to the FAO
Mentawai Recovery technical team for these operations.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of key functions:
* Support the working/operation of the FAO Mentawai team together with
local/village partner organisations, and other relevant organisations
including provincial and district authorities, departments responsible
for agricultural services;
* Provide logistic and administrative support for program activities as required including:
* Prepare in advance budget estimates and list of needed supplies for the
training / workshops / seminars / meetings, facilitate all logistical /
administrative needs during such events.
* Provide proper and updated documentation of logistics / finance during project activities.
* Create routine office reports including petty cash reports, staff attendance
forms, correspondence reports, security approvals, and other forms as
required.
* Monitor supplies and equipment for the project – complete the project inventory form.
* Ensure project vehicles are in good condition, and drivers have operational cash to support project activities.
* Liaise with the Operations Unit and the FAO Representation, for the reporting, planning, and provision of goods and services. Organise the
procurement of services and equipment required for running the program
in line with FAO procedures, including cross checking of selected
vendors as required.
* Conduct other duties related to the implementation of the Programme as required.
III. Impact of Results
The key results have an impact on the success of FAO Mentawai Recovery Project implementation in Indonesia.
Competencies
IV. Competencies
* Demonstrates commitment to FAO vision, mission and values;
* Demonstrates strong oral and written communication skills as well as interpersonal
and public relation skills in order to build better understanding and
support amongst team members;
* Organises actions and tasks
so that items are not neglected; manages multiple tasks while paying
attention to timelines, resources, and other people’s needs
* Work independently or with others, as so required to deliver the best possible work
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Required Skills and Experience
V. Recruitment Qualifications
Education:
* Bachelor or University Degree (S1) from any related field
Experience:
* Minimum three (3) years progressive administrative and finance works experience in a development project
* Possesses work experience in providing administration and logistical support
* Possesses work experience the administration of project budgets, including financial reporting
* Proficiency in MS Office particularly Word, Excel and PowerPoint.
* Excellent organizational skills and ability to handle volume of work in an efficient and timely manner.
* Ability to produce high quality work under pressure and meet all deadlines.
* Ability to work with minimum supervision.
Language Requirements:
• Fluency in Bahasa Indonesia and a good command of writing and speaking English.
Please be informed that all applications should be addressed to:
Operations Support Unit
Office of the FAO Representative in Indonesia 11th Floor Menara Thamrin Building
Jl. M. H. Thamrin Kav 3 Jakarta 10250
Email address: FAO-ID@fao.org
ADMINISTRATION AND FINANCE SUPPORT (FAO- ECTAD/ AC/20/02-124)
Location : Mentawai Island, INDONESIA
Application Deadline : 01-Mar-12
Type of Contract : Other
Post Level : Other
Languages Required :
English
Duration of Initial Contract : 3 months
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