Berau Forest Finance Coordinator

The Nature Conservancy is a global conservation organization dedicated to preserve the plants, animals, and natural communities that represent the diversity of life on Earth by protecting the lands and waters to survive.

Currently we are looking for the following position:
Berau Forest Finance Coordinator

The Finance Coordinator will be based in Berau Office – East Kalimantan and will be supervised by Forest Senior Operations Manager. S/he is expected to work closely with the finance officer in Berau in cooperation with Berau Program Leader.

Report to Forest Senior Operations Manager with the main responsibilities are:
• S/he will be fully responsible for sending accurately and timely financial reports to Balikpapan office.
• S/he ensures the accounting processes are done in accordance with Indonesia regulation and US GAAP.
• S/he must ensure that the financial administration are done appropriately and fully comply with TNC Standard Operating Procedures.
• On the budget aspect he/she will provide support to the Senior Operations Manager in budgeting process and cost control, s/he must work closely with Senior Operations Manager in order to be able to compile all the necessary information for the preparation of the budget for Forest Program.
• On the internal audit aspect s/he will conduct regular visit and mini audit in Berau field office.
• Serve the Senior Operations Manager and Jakarta Operating Unit to ensure compliance with internal and external financial, accounting, and administrative policies and procedures
• S/he must do a thorough review of all payment requests and make an initial signature before releasing the payment. If s/he is on absent, then the Senior Operations Manager will take it over.
• S/he must carry out regular physical check of the Petty Cash Box (at least once in a month).
• S/he must familiar with local tax and international tax regulations.

Requirements:
• Bachelor’s degree and 2-4 year of related work experience or equivalent combination.
• Knowledge of US GAAP and understanding of the basic principles of fund accounting
• May require working knowledge of grants accounting.
• Solid knowledge and experience using automated systems.
• Demonstrated experience in MS Office, Word, Excel and knowing Oracle Financial Application is preferred. May require database management skills with ability to produce reports. Ability to use advanced computer functions including ability to navigate the Internet.
• Proven organizational skills and attention to detail.
• Excellent communication skills
• Demonstrated flexibility to changing situation and priorities.
• Excellent communication in English both oral and writing

This position will be base in Berau Field Office.

Please send your CV and application form to recruitment. indo@tnc. org, not later than February 12, 2012. Please insert subject: Berau Forest Finance Coordinator in your email.

readmore »»  

UNIT CAPACITY DEVELOPMENT Vacancies

Handicap International is an International NGO specialized in the field of disability and development with objective to support people in situations of disability or vulnerability, whatever may be the cause and the environment underlying that situation (extreme poverty, exclusion, deficient social and
health systems, serious violation or denial of basic rights, natural disasters, violence and armed conflict).
 
For more information on Handicap International Indonesia please visit web site at www.handicap- international- id.org

Handicap International is currently looking for a Site Logistician/ Administrator for its office in Kupang, NTT.

TASKS/RESPONSIBILITIES

Under the line management of the National Support Services Coordinator, the Kupang Site Logistician & Administrator will manage Logistics and Administration/ HR/Finance in Kupang Site and will provide support for several Projects implemented in NTT. 
In collaboration with the National Support Services Department the Kupang Logistic and Administration Department will ensure administrative and logistics tasks and duties.
In order to reach this goal, the Site Logistician/ Administrator will ensure that the country legal framework is respected and that the administrative framework defined by head office and the rules specific to the programme are applied, with the constant aim of defending the association interests and ensuring the correct utilization of resources. 
 
The tasks in particular are: 
In Administration / HR / Finance
* Administrative management of the human resources 
* Recruitment/ Dismissal
* Administrative management (salary, Jamsostek, Health insurance, rental, service contracts, Partnership agreement, administrative follow up)
* Ensure that local legislation is respected and that a legal framework is established 
* Manage accounting operations and treasury
* Manage budget and budget follow up
 
In Logistic
* Manage the procurement chain 
* Manage the technical equipment: computers, telecommunications, energy etc.
* Manage travel, delivery and the vehicle fleet
* Manage the Site’s premises (international staff accommodation, offices, storage buildings)
* Ensure that security regulations are in place on the Site 
* Reporting weekly, monthly, half-yearly
* Supervise the Log/admin staff if any.

DUTY
STATION:
Kupang, NTT, with travels to the HI working areas, Partners and/or suppliers offices in order to bring support to the local teams; and to Yogyakarta in order to attend Coordination meeting.
  

PERSONAL QUALIFICATIONS AND REQUIREMENTS 

Essential
§  Bachelor Degree in Economics and Business or equivalent, related to the profile
§  Minimum 2 years practical experience in related field 
§  5 years of professional working experience 
§  Computers/office automation
§  Management (accounts, financial, HR, organisation)
§  English Language both oral and written
 
Desired
§  Experience in managerial level
§  Resident of Kupang/NTT Province or have 3 years of experience working in NTT
§  Have A and/or C drivers’ license with motorbike and car driving skills
§  Experience working under distance management will be an asset

Initial contract will be for a period of 6 months with a possibility contract extension 

IMPORTANT!
Please put the reference code in the subject.

Any interested candidates should send their motivation letter which mentions their salary expectation together with CV and references less than 200 KB and no later than February 21, 2012 to:
 
Administratorof Handicap-International
Email to :  vacancy@handicap- international- id.org
 (please put in reference code in Subject: SLA NTT)
 
Only short listed candidates will be contacted
Handicap International is an equal opportunity employer and particularly Persons with
Disabilities are encouraged to apply.

readmore »»  

Vacancy - Adm, Finance & Logistics Assistant - Manado

International Organization for Migration (IOM) Indonesia is looking for Administrative, Finance & Logistics Assistant I according to the terms
of reference below. Interested applicants are invited to apply by
submitting their application to recruitment- indonesia@ iom.int
not later than 17th February
2011 indicating the reference code below. All candidates are kindly
requested to specify their availability date and three of their referees
in the application form. Please note that only short-listed candidates
will be contacted.

Reference Code : SVN/ID1/2011/ 003

Position Title : Administrative, Finance & Logistic
Assistant I

Duty Station : Manado, Indonesia

Classification : Employee, Grade 4

Type & Duration contract: Special All Inclusive Contract, three months
with the possibility of extension

Estimate Starting Date : Soon as Possible

General Functions:

Under the direct supervision of Senior Resources Management Officer
(SRMO) and Logistics & Procurement Officer in Jakarta and in close
coordination with National Resources Management Officer and Senior
Procurement and Logistic Assistant in Jakarta, the incumbent will manage
office administration, financial, logistical, procurement requirements
in support to the projects/programs being implemented from the Sub
Office. In particular he/she will:

1. In coordination with the Logistics and Procurement Officer,
undertake local procurement of supplies and services for the office.
Additionally maintain oversight of local office support agreements and
expenditures especially in regards to office lease, internet provider,
vehicle rental and electricity and water supply.
2. Receive and check all incoming invoices, prepare the payment
request form when necessary. Verify invoices and documents submitted by
suppliers and service providers and make sure that IOM's rules and
regulations are followed;
3. Process and release duly approved and authorized cash payments and
bank transfers to all vendors, contractors and staff, ensuring that
signed official invoices/receipts and other supporting documentation is
attached to all payment requests;
4. Responsible for handling daily petty cash and bank transactions.
Prepare accurate daily and monthly petty cash and bank reports, to be
submitted to Finance unit Jakarta.
5. Responsible for the distribution of staff attendance forms at the
beginning of each month. Accomplished forms should be promptly
submitted to Support Unit;
6. Count the cash regularly (every day) and prepare accurate cash
certificates;
7. Maintain an efficient filing system of all financial and other
supporting documents;
8. Responsible for preparing and submitting fund request for all
active projects.
9. Responsible for establishment and maintenance of Asset Inventory
at the Sub-Office in line to IOM policy .
10. Responsible for fleet management, including drivers and vehicles.
Ensure that utilization of available vehicles is in line to operational
needs and IOM policy.
11. Manage usage and maintenance of the office generator and keep
records for usage, fuel consumption and maintenance.
12. Maintain the office in a functioning, professional and aesthetic
manner with direct supervision of cleaning staff and office spatial
planning.
13. Coordinate on security related maters with Logistics & Security
Assistant in Jakarta and local UNDSS office. Ensure that sub office and
its staff comply with MOSS and MORSS requirement.
14. Perform other duties as required.

Desirable qualifications

Diploma in Business Administration, Management or alternatively, a
combination of related education and experience in this field. At least
3 (three) years experience in similar field of work, especially previous
experience working in administration, finance and logistic & procurement
in International Organization (an established working record with IOM
would be looked at favourably). Knowledge in assisting emergency
operations activities. Proven ability and experience in liaising with
UN, Government Departments/ Authorities and other international
organizations. Experience in preparing official documentation relating
to procurement, administration, finance and security.

Ability to prepare clear and concise reports. Proficient in computer
applications. Proven effective organizational skills and abilities to
establish priorities and plans, ability to work under pressure and cope
with deadlines, proven communication skills, good interpersonal skills,
high loyalty and ability to work with a minimum supervision as well as
in a team. Ability to work effectively and harmoniously with colleagues
from varied cultures and professional background.

Thorough knowledge of English.

For more detail info about us, please visit : www.iom.or.id
.

readmore »»